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Compliance for Communications in Regulated Industries 

Trusted Communication for the World's Most Regulated Organizations

Compliance is not just a checkbox. It is a system of expectations, obligations, and ongoing audits. MailSPEC delivers a secure, policy-aligned communication infrastructure for organizations operating under the world’s strictest regulations - without slowing down your people or breaking your workflows. Whether you are in healthcare, finance, insurance, legal, or a global enterprise with multinational data concerns, MailSPEC equips your team with tools built to enforce policy at the point of communication. From email encryption and chat journaling to file sharing and AI-driven oversight, we help you reduce risk, pass audits, and maintain trust.

Tech Professionals in Office

Regulation-Specific Solutions

We build to regulation specifications (SPEC). Explore how MailSPEC addresses the needs of major regulatory polices.

HIPAA Communication Compliance

For hospitals, health insurance providers, and business associates handling PHI.

  • End-to-end encrypted email, chat, and file sharing

  • Complaint video for tele health & and recorded sessions

  • WORM-compliant storage and audit trails

  • Policy enforcement without user friction

Go

SEC & FINRA Communication Compliance

For broker-dealers, investment advisers, and publicly traded firms.

  • Rule 17a-4 compliant journaling and archival

  • On deck AI policy engine prevents mistakes before they happen

  • Immutable storage and metadata tagging

Go

MiFID II Compliance

For firms operating in or with the EU financial market.

  • Audit-ready logging across on-channel communications 

  • Jurisdictional sovereignty and national cloud support

  • On deck AI policy engine monitoring of message content for policy violations

Go

GDPR Communication Compliance

For organizations handling EU personal data.

  • Data minimization and metadata tagging

  • Right-to-be-forgotten workflow support

  • Localized sovereign cloud hosting options

Go

APPI Compliance

For organizations handling Japanese personal information.

  • Encrypted communications with domestic cloud residency

  • Role-based access and auditing

  • Automated consent logging and policy tagging

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National HealthCare Communication Compliance

For hospitals, clinics, and anyone dealing with personal information inside Sovereign healthcare systems.

  • End-to-end encrypted email, chat, and file sharing

  • Complaint video for tele health & and recorded sessions

  • AI Policy enforcement tuned to local regulations 

Go

Why Compliance Officers Choose MailSPEC

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  • Every MailSPEC product is engineered to meet or exceed the requirements set forth by governing bodies, including:

    • SEC Rule 17a-4

    • HIPAA 45 CFR Parts 160 & 164

    • MiFID II Article 16 & ESMA guidelines

    • GDPR Articles 5, 25, 32, and 33

    • Japan’s APPI amendments and PPC guidance

  • Our client-side AI prevents violations before they happen by:

    • Flagging at-risk communications in real time

    • Tagging content with metadata for audit readiness

    • Blocking outbound messages that violate retention or role-based policy

  • Powered by our JACE engine:

    • WORM-based storage for emails, chats, and files

    • Full indexing and journaling of all content

    • Configurable retention rules by jurisdiction and regulation

    • Escrow-backed access and recovery

  • Whether you require in-country hosting or private cloud control, MailSPEC provides options:

    • Deploy in national cloud topologies for GDPR or APPI

    • Eliminate 3rd-party access for HIPAA or SEC compliance

    • Maintain full data jurisdictional control

Core MailSPEC Products for Regulatory Compliance

  • EasyCrypt  - Outlook & Oracle NetSuite encryption with AI policy enforcement

  • Pulse - Secure Chat with policy engine for journaling, retention, and metadata control

  • PassLink - Encrypted file sharing with Sovereign integrity and audit trails

  • JACE - Journaling, Archival, Compliance, and Escrow AI engine

  • Reunion Video - Private video conferencing with audit logging and access control

Communication Tower

Not Sure What Applies to You?

Regulations overlap. Many organizations fall under multiple jurisdictions. Our team works directly with compliance officers and the executive management team to map requirements and deploy a tailored solution.

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