Finance
Compliant Communication Solutions Built for Financial Institutions
Whether you're a multinational bank, investment firm, insurance provider, or fintech platform, MailSPEC provides sa ecure, compliant communication infrastructure tailored for the world’s most regulated financial markets. From SEC Rule 17a-4 and FINRA in the U.S., to MiFID…
Why Financial Compliance Officers Choose MailSPEC
Multi-Jurisdiction Compliance
Our platform maps to global regulations across financial services:
SEC Rule 17a-4 (U.S.)
FINRA communication retention standards
MiFID II and GDPR (EU)
APPI (Japan)
Local banking and data protection laws
MailSPEC allows organizations operating in multiple jurisdictions to consolidate compliance under one policy-driven platform.
WORM-Compliant Storage & Escrow
All communications are stored in non-rewriteable, non-erasable formats:
Journaling and archival powered by JACE
Retention periods configured per regulation (3, 5, or 6+ years)
Escrowed access ensures data remains retrievable but protected
This makes audit readiness a continuous process—not a crisis event.
On-Deck AI Compliance Engine
Instead of outsourcing your compliance brain to a third-party cloud:
MailSPEC’s AI engine sits locally
Scans messages and files in real-time for policy violations
Tags metadata by user role, data class, and regulatory mapping
This ensures your compliance posture is enforced from the inside out.
Everyday Scenarios Where MailSPEC Secures Finance
1. Broker Sends Client Portfolio Summary
Instead of emailing sensitive investment reports through unsecured channels or using clunky portals, the broker simply uses EasyCrypt:
Encrypts the email and attachments automatically
No need for passwords or alternate portals
Complies with SEC 17a-4 and GDPR
The client receives the report securely and seamlessly no extra steps, no compliance violations.
2. Trading Desk Internal Messaging
Traders collaborate using Pulse, a secure internal chat system:
WORM storage ensures messages can't be edited or deleted
Supervisors can review logs per FINRA retention rules
On-Deck AI compliance agent detects policy violations in real-time
Compliance stays enforced while communication remains fast-paced and user-friendly.
3. Sharing Transaction Records with Regulators
An audit request comes in from a regulator needing all transactional communications for a particular asset class:
The compliance officer opens the JACE dashboard
Filters by keyword, date range, and retention class
Exports indexed, immutable records in minutes
Record retrieval that used to take weeks is now instant and audit-ready.
4. Sending Investment Prospectus to International Investors
A global asset manager needs to distribute files securely across jurisdictions:
Uses PassLink to share encrypted PDFs
Sets country-specific access policies and expiration
Audit logs verify download and identity of recipients
They stay compliant with MiFID II and local data residency rules without the overhead.
Core Tools for Financial Communications Compliance
EasyCrypt | Email Encryption for Office365
End-to-end encryption for financial data
Works natively with Outlook and Gmail
Journaled and retained for eDiscovery
Intercepts improper sharing of sensitive content
Pulse | Compliant Internal Chat
Secure Slack-like chat for regulated teams
WORM logs, AI policy checks, retention enforcement
Designed for FINRA/SRO/SEC audit needs
PassLink | Secure File Sharing
Share contracts, prospectuses, trade records
Identity verification before file access
Retention and expiry policy enforcement
Fully auditable sharing history
JACE | Journaling, Archival, Compliance, Escrow
Unified compliance engine
Maps retention policies to global finance laws
Immutable storage + indexed eDiscovery
Role-based access + secure retrieval
Benefits for Compliance and IT Leaders
Deployable in private cloud, sovereign cloud, or on-prem
Compatible with your stack: Microsoft 365, Bloomberg, Oracle, etc.
Audit-ready without user disruption
Reduces liability across channels and regions
Empowers policy enforcement without heavy lifting
Designed for Compliance Teams
Who We Serve in Financial Services
Broker-Dealers and Investment Firms
Commercial and Retail Banks
Fintech Platforms
Credit Rating Agencies and Clearing Houses
Private Equity and Venture Capital
Insurance and Reinsurance Providers
Regulatory and Supervisory Bodies
Global Finance, Sovereign Control: Navigating Data Residency
For multinational financial institutions, "The Cloud" isn't a single place it's a jurisdictional minefield. With the rise of the EU Data Boundary, the UK Data Protection Act, and Japan’s APPI, financial data is now subject to the laws of the soil on which it is stored.
MailSPEC’s Sovereign Cloud architecture allows your firm to centralize global operations while keeping data legally and physically homed within specific national borders.
1. Protection Against Cross-Border Legal Claims
Traditional public clouds are often subject to the US CLOUD Act, which can compel providers to hand over data stored overseas. MailSPEC eliminates this risk:
Jurisdictional Insulation: By deploying in private, national, or on-premises clouds, your data remains exclusively under local legal authority.
Foreign Access Blocks: We ensure that sensitive trade data and client NPI (Non-Public Information) are technically and legally shielded from foreign government subpoenas.
2. Regional Compliance for Global Desks
Managing a London desk, a New York office, and a Tokyo branch from one platform is finally possible without violating residency laws.
EU (MiFID II/GDPR): Secure your MiFID II-mandated trade records within the EU/EEA, ensuring zero unauthorized cross-border transfers.
Japan (APPI): Localize investment advice and personal financial data within Japanese domestic cloud infrastructure to satisfy PPC guidelines.
UK (FCA): Maintain operational resilience and data localization in alignment with post-Brexit financial standards.
3. "On-Deck" AI: Compliance at the Edge
Most compliance AI sends your data to a third-party server for processing—creating a "shadow" data transfer. MailSPEC’s On-Deck AI processes everything locally.
Zero Data Scraping: Our AI flags potential market manipulation or PHI/NPI leaks before they leave the user's workstation.
Sovereign Integrity: Sensitive financial patterns never touch the public cloud for analysis, ensuring your "sovereign footprint" remains unbroken.
4. Advanced Escrow & Key Management
In finance, who holds the keys is just as important as where the data lives.
Dual-Key Escrow: MailSPEC utilizes a sophisticated escrow system where keys are held by the client, not the vendor.
No "Backdoor" Access: Neither MailSPEC nor the cloud host can access your encrypted records. This ensures that even in the event of a provider-level breach, your firm's core data remains indecipherable.
5. Deployment Flexibility: Private, National, or Air-Gapped
We provide the architecture that fits your risk profile:
National Clouds: Partner with trusted domestic providers for sovereign hosting.
Private Cloud/On-Prem: For Tier-1 banks, host the entire stack in your own audited data centers.
Hybrid Sovereignty: Use Microsoft 365 for daily productivity while routing all regulated financial communications through the MailSPEC sovereign vault.
Ready for the Next Regulatory Exam?
MailSPEC helps financial institutions meet the evolving demands of compliance, security, and communication integrity. Whether you're preparing for your next FINRA audit, expanding into a new jurisdiction, or replacing legacy infrastructure, we’re here to help.
Contact us to learn how MailSPEC can transform your compliance communication strategy for a multi-regulation world.