Al-Driven Compliance
Automated, Intelligent Oversight for Regulated Communications
Compliance is no longer just about recordkeeping and manual audits. In today's landscape of cross-border regulations, complex workflows, and constant communication, you need a system that does not just follow rules; it enforces them automatically.
MailSPEC's AI-Driven Compliance Engine (JACE) delivers intelligent, in-the-moment governance that works across channels, roles, and industries.
What is AI-Driven Compliance?
MailSPEC defines AI-driven compliance as proactive, context-aware enforcement of communication policies across your organization. Rather than relying on after-the-fact audits, JACE applies machine learning and rules-based logic to:
Intervene in real-time during email and message composition
Identify risky content or metadata before it leaves the user’s…
Why Organizations Choose MailSPEC's JACE Engine
Client-Side Enforcement
Unlike cloud-dependent platforms, JACE operates on the client side. That means it enforces compliance before messages leave the user's device, preserving data sovereignty and reducing exposure.
Policy-Based AI + Manual Controls
JACE combines machine intelligence with customizable policy templates. Whether you're aligning…
Features of JACE (Journaling, Archival, Compliance, Escrow)
Journaling & Archival
Immutable WORM storage across all communications
Industry-compliant retention schedules (e.g., 6+ years for SEC, HIPAA, FINRA)
Indexed for eDiscovery with full role-based ESCROW
Metadata Tagging
Role-based tagging (e.g., Physician, Compliance Officer, Broker)
Message classification (e.g., legal hold, patient inquiry, trading advisory)
Retention flags based on message content or sender/receiver
Escrow Key Management
Ensures access to encrypted data even after personnel changes
Enables recoverable, auditable storage without centralized decryption risk
See It in Action
Imagine a financial advisor accidentally typing a client’s SSN into an email. Before the message is sent, JACE flags the risk, applies encryption, tags the message for retention, and archives it securely - without the advisor doing anything differently.
Or a hospital billing coordinator tries to send a medical invoice to a Yahoo address. JACE intervenes, blocks the message, and provides options like PassLink for compliance, protecting PHI and your organization.
Built to Meet Global Regulatory Standards
JACE is pre-configured to support:
SEC Rule 17a-4: Non-rewriteable, non-erasable logs and retrieval within 48 hours
HIPAA 164.312: Encryption, access control, and audit trails for PHI
MiFID II: Real-time surveillance and retention of financial communications
GDPR / APPI: Data minimization, breach prevention, and audit-ready…
Real-World Applications
Financial Services
Intercept non-compliant messages from traders before they are sent
Flag and quarantine content that violates SEC 17a-4 or FINRA rules
Provide immutable audit trails during enforcement actions or audits
Healthcare
Identify when PHI is being sent to a personal inbox or unauthorized domain
Automatically enforce encryption and retention rules under HIPAA
Provide audit-ready logs of internal clinician communication
Government & Defense
Enforce information classification (e.g., confidential, restricted)
Prevent transmission of regulated data outside secure environments
Apply jurisdictional rules for sovereign compliance
Built to Meet Global Regulatory Standards
JACE is pre-configured to support:
SEC Rule 17a-4: Non-rewriteable, non-erasable logs and retrieval within 48 hours
HIPAA 164.312: Encryption, access control, and audit trails for PHI
MiFID II: Real-time surveillance and retention of financial communications
GDPR / APPI: Data minimization, breach prevention, and audit-ready transparency
NIST SP 800-53 & ISO 27001: Security control baselines
Seamless Deployment & Integration
JACE integrates directly with:
Microsoft Outlook and Office 365
Oracle NetSuite
Réunion video, PassLink file sharing, Pulse Chat, and EasyCrypt apps
EHR, trading, and legal systems via SDK/API
No need to train users or replace workflows. Policies activate silently in the background.
Benefits for Compliance, Legal,…
