Your Enterprise Has an AI Data Problem.
Govern sensitive communications before your data reaches the wrong person, platform or AI.
MailSPEC helps regulated organizations secure, classify, govern and retain the sensitive information moving through email, chat, files and business applications.
Our client-side AI and sovereign communication technology applies policy where information is actually being used—helping organizations meet regulatory requirements without unnecessarily sending their most valuable data to external AI or public-cloud infrastructure.
AI Governance Starts Before the LLM.
The enterprise AI conversation usually starts with a model. MailSPEC starts with the data.MailSPEC helps answer those questions while information is moving—not after it has already left your control.
Bring AI to your data. Not your data to AI.
What is sensitive? Who should see it? Where can it go? Which regulations apply? Should an external AI ever have access to it?
.svg)
Classify
Identify sensitive and regulated information.
.svg)
Govern
Apply policy based on content, user, jurisdiction and regulation.
.svg)
Intervene
Help prevent risky communication before it becomes a compliance event.
.svg)
Preserve
Journal, archive and maintain the records required for audit and eDiscovery.
Your Communications Are Your Enterprise Knowledge.
Email, messages, documents and business applications contain years of decisions, relationships, intellectual property, financial information and institutional knowledge. That information is becoming increasingly valuable to AI. It is also becoming increasingly difficult to control. MailSPEC provides a governance layer across enterprise communications, helping organizations maintain control over where information resides, who can access it, how it is used and what happens when it moves.
Communication Sovereignty for the AI Era.
Your communications. Your policies. Your jurisdiction.
Regulated organizations shouldn’t have to choose between modern collaboration and control. MailSPEC can operate within enterprise-controlled infrastructure, private cloud and jurisdiction-specific environments while integrating governance into the tools employees already use. That means greater control over sensitive communication data without forcing employees into completely new workflows.
One Communication Layer. Many Regulatory Obligations.
The same message can involve privacy requirements, recordkeeping rules, jurisdictional restrictions and internal company policy.
SEC 17a & FINRA
Keep regulated communications on-channel, journaled, retained and discoverable.
MiFID II
Govern financial communications and records across jurisdictions.
GDPR
Maintain greater control over sensitive information, residency, processing and access.
APPI
Support Japanese privacy, data governance and sovereignty requirements.
HIPAA
Protect PHI across patient, provider, clinic and laboratory communications.
Compliance Where Your People Already Work.
Your employees shouldn’t need to become compliance experts. MailSPEC integrates security and governance into familiar environments including Microsoft 365/Outlook, Oracle NetSuite and specialized enterprise applications through SDK integrations. No unnecessary portals. No completely new communication workflow.
The policy travels with the communication.
One Governance Strategy.Wherever Information Moves.
Compliant Email
Encryption, classification and compliance controls directly within familiar email workflows.
JACE
Client-side AI for classification, policy enforcement, journaling, archival, escrow and auditability.
PassLink
Share sensitive files while maintaining control over encryption, access, retention and data location.
Pulse
Keep business conversations on-channel with policy controls, journaling, classification and auditable records.
Built for Organizations Where Data Control Isn’t Optional.
Financial Services
Govern communications, recordkeeping and sensitive information across regulated financial environments.
Government
Keep sensitive communications within controlled and sovereign infrastructure.
Aerospace & Defense
Protect sensitive information and intellectual property with controlled deployment and policy enforcement.
Energy & Critical Infrastructure
Govern communications surrounding operations, infrastructure, employees and contractors
Insurance
Protect customer, claims and policy information throughout the communication lifecycle.
Financial Services
Govern communications, recordkeeping and sensitive information across regulated financial environments.
Government
Keep sensitive communications within controlled and sovereign infrastructure.
Aerospace & Defense
Protect sensitive information and intellectual property with controlled deployment and policy enforcement.
Energy & Critical Infrastructure
Govern communications surrounding operations, infrastructure, employees and contractors
Insurance
Protect customer, claims and policy information throughout the communication lifecycle.
Trusted Where Communication Control Matters Most.
MailSPEC technology has supported organizations across enterprise, government and critical infrastructure where security, sovereignty and regulatory compliance are fundamental requirements.
.svg)
.svg)
.svg)
Understand What’s Changing.
AI, regulation and enterprise communications are converging.
MailSPEC is building a knowledge base to help enterprise leaders understand what comes next.
Enterprise AI Governance
How should organizations control AI access to sensitive enterprise information?
Communication Sovereignty
Who ultimately controls your communication infrastructure, data and intelligence?
Client-Side AI
How should organizations control AI access to sensitive enterprise information?
Off-Channel Communications
What happens when regulated conversations leave approved systems?
.svg)
.svg)
.svg)